Steps for Success in Writing a Remote Work Policy

To make remote working possible and efficient, a business must take steps to have a clear and effective work-from-home policy.

This is now part of a growing trend to allow employees to work remotely. Employers can recruit and retain top talent by giving employees the opportunity to work from home. Employees find it enjoyable because of the ease and convenience of working from home. Employers also find it useful if it cuts down on their expenses.

Before you begin, find out who can work from home.

Some employees do not work well with very little control. You should only hire employees who have a good work ethic and who live in a peaceful environment.

Remote workers must be autonomous, organized and fully capable of working independently. Working outside of the office demands that the work be done for him. Make sure these employees are able to perform tasks that do not require their presence in the office.

Above all, teleworkers cannot be left on their own. Every employee must be held accountable.

Likewise, every company must be aware of the work of its employees. It is possible to make remote working functional and efficient for both the employee and the employer. To do this, a business must have a clear work from home policy.

Remote work policies should give some idea of ​​the working day for remote employees. This helps ensure that the job is always at its best.

Below are some important steps to follow when drafting a remote working policy. As you think carefully about these steps, remember that every business is different. As you apply these basic ideas to your specific needs, the path to the best productivity in remote working becomes clear.

Step one: set clear expectations.

Setting clear expectations is an essential part of helping employees who work remotely.

Expectations should include the time they devote to their work. In addition, they should indicate how much and what type of contact with the company is expected. Always be available to visit employees about meeting times and their tasks.

Set limits on the quality and quantity of each employee’s work. List the attitudes and skills that allow remote employees to do their jobs according to your standards. Another important part of the policy is setting appropriate deadlines and quotas to ensure remote employees are busy.

Step two: Communicate often and well.

One of the biggest challenges when it comes to dealing with virtual employees is good communication.

Sometimes remote workers are busy with tasks or connection issues. If remote employees are only contacted through digital means, lack of important messages is a possible problem.

Much of the success of communicating with remote workers lies in having more than one channel of communication. Remind telecommuters not to leave their phones on silent. Also, be sure to encourage them to use video conferencing software in order to meet regularly.

Remote workers also need to understand that emails, phone calls, and meetings are still part of their workday, just as they are in the office. Working together and working relationships are difficult without open communication.

Step three: secure data and devices.

Digital security is a concern for teleworkers. Employees who use their own devices could unknowingly introduce viruses to the company network. Employees can still download malware-laden files and applications, even if they have a company device.

Your IT team should take steps to ensure that all devices that connect to your network are adequately protected. This protection includes antivirus software, encryption, firewalls, and other software security measures both on the user’s devices and on your servers.

Always take appropriate steps to teach remote employees the basic security procedures used in your business.

Saving passwords securely, logging out when away from their devices, and avoiding public Wi-Fi are basic security policies. Public WiFi is often insecure. Therefore, company data is surely in danger. To make sure teleworkers can work in a coffee shop, consider using a VPN (Virtual Personal Network).

Install the remote erase software. This software erases the hard drives of any lost or stolen device.

Step 4: Clarify the expenses you are going to cover.

While remote workers save gas and other expenses associated with daily commuting, they still have other expenses at home.

You should take steps to provide free or pay for any software that your business needs for security or work purposes. Clearly state in writing what expenses or limits you allow for remote workers.

Part of any good policy is to consider upgrades, replacements, and the process for applying for additional funding.

As a last step before employees start working remotely, have them sign a consent agreement.

Concluding thoughts

Remote work often gives a business a competitive advantage.

However, you need to decide who can work remotely and provide communication and security tools. It is important to be clear about your share of what is planned and what expenses you are responsible for paying. You and your employees will both be happier if your work from home policy is clear and works well.

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