Google is leveraging AI more to help Google Docs users write more efficiently. The app, which is part of Google’s Workspace suite, will provide helpful suggestions to improve writing style, ensure inclusiveness and avoid unnecessary words through a feature called assisted writing suggestions.
“These new features offer a variety of stylistic and writing suggestions when composing documents,” Google said of the rollout of the assisted writing feature. “Suggestions will appear as you type and help you avoid repeated or unnecessary words, diversify your writing, and ensure you’re using the most effective word for the situation.”
The internet search giant said that as you write, you’ll see suggestions for alternative phrasing, using active voice, making sentence structures more concise, using more inclusive language and potentially inappropriate words. If Google detects potential changes that can be made to your document, it will mark the area with a purple wavy line.
“You’ll see suggestions when it’s possible to structure a sentence with an active voice or when a sentence can be more concise, which helps make your writing more impactful,” Google explained in an in-depth blog post. “Potentially discriminatory or inappropriate language will be flagged, along with suggestions on how to make your writing more inclusive and appropriate for your audience.”
The latest features are an extension of existing tools designed to correct basic spelling and grammar errors.
Unfortunately, not all users will be able to get the latest tools from Google designed to improve your writing. Google said the tone and style tool will only be available to Business Standard, Business Plus, Enterprise Standard, Enterprise Plus and Education Plus subscribers of the company’s Workspace plans. This means that this particular feature will not be available for Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers.
Likewise, the Word Warning Tool is only available to Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, Teaching, and Learning Up subscribers. This feature will not be available for Google Workspace Essentials, Business Starter, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers.
It’s a bit of a shame that Google’s latest tools, designed to help people write more inclusively, aren’t available to all Google Docs users. If you want access to tools that can help you with your writing style and tone, you can install third-party extensions that serve a similar purpose, such as Grammarly.
Google noted that the new tools have already started rolling out, though they may take a few weeks to appear for users on compatible plans.
The latest Google Docs update follows Google’s recent announcement to bring better collaboration to its online suite through more thoughtful integration with the Google Meet video conferencing platform.